Setting Out Of Office Replies In Outlook For Mac

If you will be out of the office (or otherwise away from your email), people who send you messages may wonder why you haven't responded. Outlook's Out of Office assistant lets you create a reply that will be sent once to each person who sends you a message. You can choose to include and exclude people who fall into three categories:. Inside My Company - this category is only those people who have accounts on CIT's Exchange server. This includes most faculty and staff, retirees, and some students. Note: People in colleges and units that manage their own email servers will never be 'Inside.' .

Outside My Company - this category is everyone who isn't inside. Most undergraduates (who use Cmail accounts) fall into this group, as do people in colleges and units that manage their own email servers. The 'Outside' group is broken down into two smaller groups:. Address Books contacts only - only people who (1) are not 'inside' and (2) have an entry in your Contacts are in this group.

Anyone outside my company - and this is everybody else. Messages from most e-list managers (including nearly all CIT-hosted lists) delivered to accounts on CIT's Exchange server won't trigger an auto-reply. The auto-reply function lives on the Exchange server, so you do not need to leave Outlook running on your computer for it to work. Your messages will be delivered to you exactly the same way whether you have auto-reply turned on or off.

(You can also set this up from any computer through, the browser-based version of Outlook.). Start Outlook. If you have more than one account listed in the Navigation Pane on the left (for example, your own account and your manager's account or a Resource Account), click the name of the account for which you want to set up an auto-reply. From Outlook's Tools menu, select Out of Office. To turn on auto-reply, select the second radio button: Send Out of Office messages. The rest of the controls are grayed out until you select this button. If you leave I am out of the office between UNchecked, auto-reply will begin as soon as you finish filling out this dialog box, and will continue until you come back to this dialog box and turn it off.

If you check I am out of the office between, you must specify the start and end date and time. Emachines el1200 06w. With this option checked, auto-reply will be turned off automatically at the date and time you specify. In the Reply to messages text box, enter the body of your auto-reply. It's a good idea to indicate when you'll return (or when you'll next check your mail), and to mention that the message they sent was delivered and is waiting for you, so there's no need for them to send it again. NOTE: the text in this first field will only be sent to people within your company (as described above). If you leave Send replies outside my company UNchecked, people 'outside' (as defined at the top of this web page) will not receive an auto-reply. If you check Send replies outside my company, you then need to select one of the two radio buttons:.

Address Book contacts only will generate this auto-reply only if the message came from someone in your personal Contact List (My Contacts). Anyone outside my company will generate this auto-reply once for every address from which you receive a message. If you've chosen to send an auto-reply outside your organization, use the Reply once to each sender outside my company with text box on this tab to enter the body of your auto-reply. If you want to use the same text as you used for replies inside your company, you'll need to copy the text from that text field and paste it here.

You can create a different message if you like. It's a good idea to indicate when you'll return (or when you'll next check your mail), and to mention that the message they sent was delivered and is waiting for you, so there's no need for them to send it again.

Click OK to close the dialog box when you are finished. Given the amount of unsolicited (and possibly unwelcome) email we receive, we generally recommend that you do not send auto-replies to everyone in the world.

How To Set Out Of Office Reply In Outlook Mac

This would open you up to responding to spam or marketing messages, which would confirm to the sender that they had reached a valid address, and you would most likely start getting even more junk mail. If you did not specify a start and end date and time, remember to come back to the assistant upon your return to the office, and turn off the auto-reply feature. The text you enter for your auto-replies will be saved even after you turn this feature off. This is a good thing, because it means that the next time you want to use auto-reply, you won't have to create your message from scratch. Just review and update your text, and turn it back on. It is not possible to send auto-replies to people outside your 'company,' but NOT to people inside.

About this Article.

A user is out of office for some reason – on vacation, sick, on a sabbatical or extended leave of absence, or traveling to a remote location on business, and forgets to set an automatic reply, also known as an Out Of Office message or in Exchange/Outlook lingo. As an Exchange administrator, you get an email from the user’s manager asking you to configure an OOF for the user. In previous versions of Exchange, you would need to access the user’s mailbox to be able to do this.

Out of Office messages are stored in the Non-IPM tree of a user’s mailbox along with other metadata. Without access to the mailbox, you can’t modify data in it.

Two ways for an admin to access a mailbox:. Grant yourself Full Access mailbox permission to the user’s mailbox.

Change the user’s password and log in as user. It is safe to say that either of these options is potentially dangerous. The first option grants the administrator access to all of the data in the user’s mailbox. The second option grants the administrator access to all of the data that the user account can access within your company and locks the user out of his own user account (as the user in question no longer knows the account password). In Exchange 2010, you can configure auto-reply options for your users without using either of the above options. You must be a member of a role group that has either the or management roles. Configure auto-reply options using the Exchange Control Panel To configure an auto-reply using the ECP:.

From Mail Options, select Another User (default My Organization). Figure 1: Select Another User. Select the user you want to configure the auto-reply for.

In the new window, ensure the user's name is displayed in the alert message, and then click Tell people you’re on vacation Figure 2: When managing another user in the ECP, an alert near the top of the page displays the name of the user you're managing. From the Automatic Replies tab, configure the auto-reply options for the user (see ). In Exchange 2007, we introduced the ability to create different Out of Office messages for external and internal recipients. You can also disable or enable Out of Office messages on a per-user basis and on a per-remote domain basis in settings. For details, see previous post.

Configure auto-reply options using the Shell This command schedules internal and external auto-replies from 9/8/2011 to 9/15/2011: Set-MailboxAutoReplyConfiguration bsuneja@e14labs.com –AutoReplyState Scheduled –StartTime “9/8/2011” –EndTime “9/15/2011” –ExternalMessage “External OOF message here” –InternalMessage “Internal OOF message here” To configure auto-replies to be sent until they're disabled (i.e. Without a schedule), set the AutoReplyState parameter to Enabled and do not specify the StarTime and EndTime parameters. For detailed syntax and parameter descriptions, see.

This command retrieves auto-reply settings for a mailbox. Get-MailboxAutoReplyConfiguration bsuneja@e14labs.com This command disables auto-reply configured for a mailbox: Set-MailboxAutoReplyConfiguration bsuneja@e14labs.com –AutoReplyState Disabled –ExternalMessage $null –InternalMessage $null.